Colonial Forest Condominiums Monthly Minutes
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COLONIAL FOREST ASSOCIATION MEETING
February 6, 2010
BOARD MEMBERS PRESENT:
Val Krzyzaniak, Hank Lazzar, Marilyn Kelleigh, Joni McKee, Mark Wurz, Dale Wright, Jess Salazar
Val Krzyzaniak, Hank Lazzar, Marilyn Kelleigh, Joni McKee, Mark Wurz, Dale Wright, Jess SalazarABSENT:None
NoneTARGA:Justin Smith
Justin SmithThe monthly Association meeting was held prior to our Annual Meeting in order to complete the terms of the three members leaving the Board.
COMMITTEE REPORTS
•Dave has removed our North facing Colonial Forest sign in order to repair it. The rotted wood will be replaced with plaster. The South-side will be painted. This will save our complex about $1200.00 replacement cost per sign.
Dave has removed our North facing Colonial Forest sign in order to repair it. The rotted wood will be replaced with plaster. The South-side will be painted. This will save our complex about $1200.00 replacement cost per sign.•Dale asked about the status regarding the East fence. January, 2010 our lawyer drafted a letter to Quiet Forest II requesting a plan to repair damages as their trees are lifting our fence. No reply from Quiet Forest II at this time.
Dale asked about the status regarding the East fence. January, 2010 our lawyer drafted a letter to Quiet Forest II requesting a plan to repair damages as their trees are lifting our fence. No reply from Quiet Forest II at this time.•The curbs and driveways are now 90% clean from moss, etc.
The curbs and driveways are now 90% clean from moss, etc.•Building 18 – new gutters alleviated the need to replace sidewalk on North side which was tilting towards the building causing water runoff towards the building.
Building 18 – new gutters alleviated the need to replace sidewalk on North side which was tilting towards the building causing water runoff towards the building.There are three Board Member positions open. Please consider joining the Board in order to have fresh ideas and energy for this very necessary task. Nominations for The Board are open until Saturday, February 12, ballots will be placed adjacent to our information boxes.
Respectfully submitted,
Marilyn Kelleigh
Secretary
Below are the Feb 6th meeting minutes:
COLONIAL FOREST ANNUAL MEETING
February 6, 2010
BOARD MEMBERS ATTENDED:Val Krzyzaniak, Hank Lazzar, Joni McKee, Mark Wurz, Dale Wright, Jess Salazar and Marilyn Kelleigh
Val Krzyzaniak, Hank Lazzar, Joni McKee, Mark Wurz, Dale Wright, Jess Salazar and Marilyn KelleighABSENT:None
NoneTARGA:Justin Smith
Justin SmithWe did not reach a quorum. Our annual meeting became an informational meeting only.
Dale Wright has retired from The Board with John Halverson, B-23, U-5, completing Dale’s position. Dale will continue as liaison to our maintenance and landscaping crew. Three positions are available as Marilyn Kelleigh, Jess Salazar and Val Krzyzaniak have completed their terms. Erin Dahl, B-23, U-2, has placed his nomination for a Board position. Nominations will remain open until February 13th. Ballots will be placed adjacent to our information/mail boxes.
Jess Salazar stressed the need for fresh talent. As Board Members continue to serve for more than one term, routine can set in, ideas can become stagnant, etc.
Mickie Emerich, B-26,U-4 approved the 2009 Annual meeting minutes, Bonnie McPherson, B-15,U-4 seconded, all approved.
Mark recounted many of our 2009 accomplishments –
•The Board of Directors has taken a proactive approach in addressing problem areas that are the result of the age of the community. As the buildings settle plumbing starts to pull away from the fittings causing a stress point and leaks. The Association spent over $11,609 in 2009 for plumbing repairs.
The Board of Directors has taken a proactive approach in addressing problem areas that are the result of the age of the community. As the buildings settle plumbing starts to pull away from the fittings causing a stress point and leaks. The Association spent over $11,609 in 2009 for plumbing repairs.•Our maintenance staff placed a new shed behind Building 21. All dangerous flammable and toxic materials were moved out of the office into the shed.
Our maintenance staff placed a new shed behind Building 21. All dangerous flammable and toxic materials were moved out of the office into the shed.•The gates are continually in need of repairs.
The gates are continually in need of repairs.•$7,112.00 was spent for pest control. As we continue to feed our cute squirrels their 1st cousin THE RAT come for dinner. PLEASE DO NOT LEAVE ANY FOOD OUTDOORS FOR YOUR ANIMALS. Bonnie McPherson, B-15, U-4 asked about fines for the feeding of squirrels, etc. Yes, fines can be levied if caught in the act.
$7,112.00 was spent for pest control. As we continue to feed our cute squirrels their 1st cousin THE RAT come for dinner. PLEASE DO NOT LEAVE ANY FOOD OUTDOORS FOR YOUR ANIMALS. Bonnie McPherson, B-15, U-4 asked about fines for the feeding of squirrels, etc. Yes, fines can be levied if caught in the act. •$8,836.00 was spent for the drainage problem. If you’re experiencing any pooling water please contact Targa.
$8,836.00 was spent for the drainage problem. If you’re experiencing any pooling water please contact Targa.•The Board invested in a community aerator to cut back on the expense of the lawn service.
The Board invested in a community aerator to cut back on the expense of the lawn service.•2010 concludes our Leaf Guard Gutter contract completing the remaining five buildings.
2010 concludes our Leaf Guard Gutter contract completing the remaining five buildings.•There are 592 individual garden plots needing weeding. If you’ve identified your plot as a resident garden then it becomes your responsibility to care for the plot. Our Landscaping staff will attend to these additional plots when time permits.
There are 592 individual garden plots needing weeding. If you’ve identified your plot as a resident garden then it becomes your responsibility to care for the plot. Our Landscaping staff will attend to these additional plots when time permits.•The 1st Avenue signs where rotting and needing immediate attention. Bids came in at $1200.00 each. Dave Reetz was able to repair and paint these signs at minimal cost to us.
The 1st Avenue signs where rotting and needing immediate attention. Bids came in at $1200.00 each. Dave Reetz was able to repair and paint these signs at minimal cost to us.•We are now FHA/VA approved for any unit sales. This is a loan funding institution and this doesn’t change the fact that we are an owner occupied association.
We are now FHA/VA approved for any unit sales. This is a loan funding institution and this doesn’t change the fact that we are an owner occupied association.•The trees located on Quiet Forest II continue to cause damage to our east fence. Our lawyer has contacted QF II and we are waiting a response.
The trees located on Quiet Forest II continue to cause damage to our east fence. Our lawyer has contacted QF II and we are waiting a response.•The flags seen on our lawns signify a problem area, i.e., sprinkler or cable lines, etc. Please do not remove as they identify location.
The flags seen on our lawns signify a problem area, i.e., sprinkler or cable lines, etc. Please do not remove as they identify location.Dale Wright recounted additional 2009 accomplishments –
•Pressure washing of the curbs for mold and fungus is almost complete.
Pressure washing of the curbs for mold and fungus is almost complete.•We have light sensors on most of our units. Questions where asked about why some stayed on while others didn’t. These sensors are sensitive to shadows and placement.
We have light sensors on most of our units. Questions where asked about why some stayed on while others didn’t. These sensors are sensitive to shadows and placement.•Our truck is over 22 years old. Dave is doing an excellent job with maintenance but in the near future a newer truck will have to be considered.
Our truck is over 22 years old. Dave is doing an excellent job with maintenance but in the near future a newer truck will have to be considered.•The lawn maintenance will resume in February.
The lawn maintenance will resume in February.•About 100 sprinkler heads had to be lifted an approximate inch.
About 100 sprinkler heads had to be lifted an approximate inch.•The cost of yard clippings has been reduced about 50% as Dave and Fred located a cheaper disposal area.
The cost of yard clippings has been reduced about 50% as Dave and Fred located a cheaper disposal area.•More trees will have to come down as they continue to lift/damage the cement on our roads and patios.
More trees will have to come down as they continue to lift/damage the cement on our roads and patios.•Mickie Emerich asked if we would return to the 2009 schedule regarding maintenance/landscaping work locations? Yes, the plan is in place unless the staff has to attend to a priority item.
Mickie Emerich asked if we would return to the 2009 schedule regarding maintenance/landscaping work locations? Yes, the plan is in place unless the staff has to attend to a priority item.Michele, B-3,U-1 inquired about the decision to remove the Widow Walks located on five of the buildings. The problem The Board has with refinishing the Widow Walks is the high cost which only benefits those buildings. A solution would be if the unit owners agreed to maintain their buildings Widow Walks at their cost. The problem is still under discussion.
Mickie Emerich also addressed the blue light which is being displayed as a note of respect for the policemen dying in the line of duty. Because the CC&R’s rules of conformity have to be met a reasonable time will be allotted then the light must come down.
FINANCIAL REPORT – Val Krzyzaniak
•Val discussed both the short and long term budgets. Our budget is up 2.8% over 2009. The Board increased the monthly dues by 5.2% which will increase the Reserve Fund from $96,000 in 2009 to $111,000 in 2010. This increase is necessary to cover long term expenses.
Val discussed both the short and long term budgets. Our budget is up 2.8% over 2009. The Board increased the monthly dues by 5.2% which will increase the Reserve Fund from $96,000 in 2009 to $111,000 in 2010. This increase is necessary to cover long term expenses. •Val talked about the Reserve Study mandated by State of Washington. The study identified the need of all condo communities to increase their Reserve Account in order for long range planning expenses such as our vinyl siding and roads. The Study also mandated that this information be given to potential buyers. The current cost of vinyl siding is about half of what the Study estimated. The Board is working on a 10-year look ahead as we prepare for these expenses.
Val talked about the Reserve Study mandated by State of Washington. The study identified the need of all condo communities to increase their Reserve Account in order for long range planning expenses such as our vinyl siding and roads. The Study also mandated that this information be given to potential buyers. The current cost of vinyl siding is about half of what the Study estimated. The Board is working on a 10-year look ahead as we prepare for these expenses.•Bonnie McPherson asked for a copy of the 2009 actuals. Targa will send her a copy.
Bonnie McPherson asked for a copy of the 2009 actuals. Targa will send her a copy.•A question was asked about line 35 in the budget page for 2010. 2009 identified $100.00 while in 2010 it was increased to $1000.00. Taxes are owed from our rental unit.
A question was asked about line 35 in the budget page for 2010. 2009 identified $100.00 while in 2010 it was increased to $1000.00. Taxes are owed from our rental unit.•Mickie Emerick asked about the Association dues delinquencies. Two units are currently in foreclosure. There is a lien on the property. The bank has to be satisfied first then we can claim what is owed to us. We are willing to work with those experiencing financial difficulties and only require good faith communication.
Mickie Emerick asked about the Association dues delinquencies. Two units are currently in foreclosure. There is a lien on the property. The bank has to be satisfied first then we can claim what is owed to us. We are willing to work with those experiencing financial difficulties and only require good faith communication.ADDITIONAL QUESTIONS
•Bonnie McPherson asked whether TARGA had done a water survey looking for leaks. Lake Haven was on our campus looking for building leaks.
Bonnie McPherson asked whether TARGA had done a water survey looking for leaks. Lake Haven was on our campus looking for building leaks.•MaeLou Larson, B-7, U-2, asked whether work requirements could be sent by email. Any work requests can be sent via email to colforstaff@qmail.com follow the directions to our maintenance/landscaping personnel and leave any requests.
MaeLou Larson, B-7, U-2, asked whether work requirements could be sent by email. Any work requests can be sent via email to colforstaff@qmail.com follow the directions to our maintenance/landscaping personnel and leave any requests.Carla Salazar made the motion to adjourn the meeting, Bonnie McPherson seconded, all approved.
Respectfully submitted,
Marilyn Kelleigh
Secretary
For minutes, general information contact: colonialforest.net
For repairs needed contact: colforstaff@qmail.com
